Executive Assistant /Event Planner (San Francisco)

TigerData • San Francisco • Full-time

$130,000

per year

Event Coordination Vendor Management Logistics Executive Assistant Hybrid Budgeting PostgreSQL CEO support Event Planner TigerData

Job Description

At TigerData, formerly Timescale, we empower developers and businesses with the fastest PostgreSQL platform designed for transactional, analytical, and agentic workloads. Trusted globally by thousands of organizations, TigerData accelerates real-time insights, drives intelligent applications, and powers critical infrastructure at scale. As a globally distributed, remote-first team committed to direct communication, accountability, and collaborative excellence, we're shaping the future of data infrastructure, built for speed, flexibility, and simplicity.

As an Executive Assistant to the CEO and Event Planner at TigerData 🐯, you will provide administrative support directly to our CEO, Ajay Kulkarni, along with other key stakeholders, and organize company and team events! We are looking for a hands-on, detail-oriented professional with experience fostering strong relationships with executives, vendors, sponsors, and venues to ensure smooth collaboration and successful events.

You'll succeed at TigerData if you are scrappy, strive to get things done, and are passionate about making every day interactions and events for employees and customers amazing and memorable!

Although TigerData is primarily a remote organization, this posting is only considering candidates based in the San Francisco Bay area to work in a hybrid environment, approximately 1 day per week, to work with Ajay and other key stakeholders in person (Generally Thursdays).

What you will be responsible for in this role:

Provide support to the CEO, including managing schedules, arranging meetings, handling correspondence, and prioritizing tasks.
Act as a liaison between the executive team and internal/external stakeholders, effectively managing communications and requests.
Plan, coordinate, and execute domestic and international company events, including team offsites, board meetings, and all-company gatherings, ensuring seamless logistics and engagement across locations.
Take ownership of event projects from conception to completion, ensuring seamless execution within deadlines.
Manage each event within budget constraints, prioritizing cost-effectiveness without compromising on quality or value.
Communicate event details and updates effectively to all stakeholders, including executives, employees, and external partners.
Oversee event promotion and communication to ensure maximum participation and engagement.
Handle confidential information with discretion and maintain the highest level of professionalism in all interactions.
Identify areas for improvement in event processes and implement enhancements to streamline workflows and increase efficiency.

You could be a great fit if you:

Have 5+ years of experience in executive assistance and event planning
Have supported a CEO or high-level executive at a growing tech start-up
You have planned on-site events for 50+ individuals requiring international travel, hotel accommodations, catering, etc.
Are proficient in all aspects of event planning, including budgeting, venue selection, vendor negotiation, logistics coordination, and post-event evaluation
Understand budgeting principles to create and manage event budgets effectively, monitor expenses, and ensure cost-control measures are in place
Exhibit meticulous attention to detail and can effectively manage multiple projects simultaneously, prioritize tasks, set timelines, allocate resources, and ensure timely delivery of results.
Possess strong organizational skills to manage calendars, schedules, emails, and other administrative tasks efficiently, with proficiency in office software such as Google Workspace
Demonstrate strong interpersonal skills to build positive relationships with executives, colleagues, vendors, and other stakeholders, and can work collaboratively in a team-oriented environment.
Exhibit strong problem-solving abilities to anticipate potential issues, identify solutions, and resolve challenges that may arise before, during, or after events

You might not be a great fit if:

You’re not detail-oriented
You aren't comfortable with a fast-paced, dynamic environment where priorities can shift quickly.
You prefer a highly structured role with clearly defined tasks and responsibilities.
You're not a self-starter who thrives on taking initiative and ownership.

Compensation

TigerData offers a competitive compensation package, including a base salary and comprehensive benefits for all full-time contract employees. The estimated salary range for this role is $130,000 – $150,000.

These ranges may be modified in the future.

Our Commitment:

We respond to every applicant.
We review applications fairly and objectively, and shortlist based on relevant skills and experience.
We ensure clear and timely communication throughout your candidate journey.
We maintain a rigorous interview process with a high bar, designed to give you the opportunity to meet various team members you'll collaborate with across our organization.

About TigerData🐯

TigerData, formerly Timescale, sets the standard as the fastest PostgreSQL platform for modern workloads. Trusted by more than 2,000 customers across 25+ countries and powering over 3 million active databases, we enable developers and organizations to build real-time, intelligent applications at scale. Backed by $180 million from top-tier investors, TigerData is building the new standard for data infrastructure, built on PostgreSQL, designed for the future.

👉 👉 Want to get a feel for how we work and what we value? Check out our blog post: What It Takes to Thrive at TigerData

We embrace diversity, curiosity, and collaboration. Whether debating the perfect chicken nugget crunch 🍗, sharing workout routines 💪, or discussing your favorite plants 🌱 and pets 🐾, you'll find your community here.

Our Tech Stack:

We don't require previous experience with our tech stack, but enthusiasm for learning is key. Our technologies include PostgreSQL, Tiger Cloud, AWS, Go, Docker, Kubernetes, Python, and innovative features like Hypertables, Hypercore, vector search, and real-time analytics.

Learn more at www.tigerdata.com or follow us on Twitter @TigerDatabase