Bilingual Program Specialist - St. PJ's Children's Home

Description

Mission: The Mission of St. PJ's Children's Home is to be a safe and loving refuge for children in crisis and to accompany them on their journey to healing and wholeness, breaking the cycle of abuse and neglect one child at a time.

Summary: Under the general direction of the PSA Compliance Manager, the Program Specialist is responsible for the preparation and oversight of monitoring activities to include quarterly monitoring visits, DCPI investigations, and the like.  The Program Specialist should be knowledgeable with the rules and regulations of regulatory programs, contract requirements, agency policies and procedures, and the ORR code of conduct. In preparation for monitoring activities, the Program Specialist will conduct internal audits of case files, contractor files and personnel files as well as maintain awareness of policy changes and/or field guidance as it pertains to service provision to ensure program updates are made accordingly.  This position supports the PSA Compliance Manager, the Assistant Program Director, and Program Director.

Position Responsibilities:

• *Perform regular case file reviews, monthly, quarterly and at randomly;
• *Follow grantors case file check lists and monitoring tools provided by the agency and or the assigned program’s  funder to ensure programs are following their policies and contracts;
• *Regularly review program requirements, contracts, plan of operations, and stay informed of policy changes and revisions;
• *Keep record of case files reviewed, documenting errors found and corrections made;
• *Assist with reviewing contractor and personnel/training files. 
• Monitoring case files internally and its procedures amongst assigned programs.
• Actively participating in the enhancement and/or improvement of the living and working environment for residents and employees;
• Attending administrative staff meetings, staff retreats, and other team building activities as scheduled;
• Other duties as assigned by PSA Compliance, Program Director or Assistant Program Director.

Competencies   

Competency                                    Description

Adaptability                                     Ability to adjust to changing conditions and remain   committed to excellence.

Communication                              Ability to effectively share information and ideas of   various degree of difficulty and sensitivity 

                                                          through different means of   communication and to diverse audiences. (Verbal and/or written)

Critical Thinking                             Ability to actively and skillfully process and generate   information and belief using a set of core 

                                                          skills – analysis, evaluation,   inference, deductive reasoning, and inductive reasoning.

Customer Service                          Ability to be attentive to the needs of internal and   external customers and being able to find 

                                                         resolution within the parameters of   set standards and messaging in a positive manner. 

 Teamwork                                     Ability to listen and respond constructively with others   fostering collaboration and team success.

Requirements

Minimum Qualifications: 

• Education
  • Minimum Bachelor’s Degree in behavioral sciences, human services or social service field. 
• Experience
  • Minimum of _1___ year experience working with child welfare standards, best practices and compliance.  
• License and Credentials
  • Reliable transportation
  • Valid driver license
  • Valid vehicle insurance
• Able to show proof of immunity to vaccine-preventable diseases transmitted by the respiratory route if working directly with      unaccompanied children;

o Varicella: two doses of varicella vaccine (at least 4 weeks apart) OR born in the United States before 1980 with a reported history of chickenpox (verified by an adult present at the time of illness) OR titers indicating varicella immunity OR documentation from healthcare provider verifying previous infection.

o MMR: two doses of MMR vaccine (at least 4 weeks apart) OR titers indicating immunity to all three diseases

o DTaP or DTap: Complete primary vaccination series. If primary vaccination series completed in childhood, one DTaP dose in adulthood.

o Influenza: one dose annually during flu season.

Minimum Knowledge and Skills: 

• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem-solving skills.
• Computer literate with working knowledge of Microsoft Windows (Microsoft Word, Excel) and a variety of online database      systems, managing files and records, designing forms and other office procedures and terminology;
• Strong analytical and organization skills and abilities;
• Must be able to read and interpret policy, procedures and standards;
• *Bilingual: Fluent in English/Spanish with regards to reading, writing, speaking, and comprehension of the spoken language

Travel Requirements:

Travel requirements for the position includes _0__% local and _0__% overnight.

Physical Requirements:

The position requires the following physical demands in the frequency noted.

C = Constantly (2/3 or more of the time) O = Occasionally (Up to 1/3 of the time)

F = Frequently (From 1/3 to 2/3 of the time) R = Rarely (less than on hour per week)

Physical   Demands                                       Frequency                           Physical   Demands                             Frequency

Lifting up to 10 pounds                                  F                                              Reach above shoulder height              F

Sitting                                                                F                                              Reach below shoulder height               F

Walking                                                             F                                              Driving                                                      F

Running                                                            O                                             Stooping                                                   F

Standing                                                           F                                              Pushing                                                     F

Bending waist (forward or sideways)           F                                              Pulling                                                       F

Balancing                                                          F                                              Talking                                                      F

Squatting                                                          F                                               Hearing                                                    F

Climbing                                                           F                                               Crawling                                                   O

Repetitive motions                                         F                                               Other:

Disclaimer:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**

St. PJ’s Children’s Home is an Equal Opportunity Employer. To view this and other employment opportunities please visit The Archdiocese of San Antonio website at www.stpjhome.org. You must apply through the website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted.