Payroll & Benefits Coordinator

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Job Description:

Someone has got to make sure everyone gets paid, right? The Oregon Department of Justice is looking for a skilled payroll technician with exceptional customer service and computer skills to fill the critical role of Payroll & Benefits Coordinator (Payroll Analyst).

Through the application of multiple collective bargaining agreements, state and federal laws, and state policy and procedures, this position coordinates employee pay and benefits by administering and maintaining the operation of the electronic timekeeping and payroll system, and provides customer service to employees and managers with accurate payroll and benefit information in a confidential manner. The position further examines, analyzes, and interprets payroll report data and uses this information to make appropriate adjustments needed to payroll deductions, reimbursements, and expenditures.

Apply now!  Our agency is committed to finding, developing, and retaining the finest professionals.  We offer our employees a challenging, fun, and rewarding work environment with great benefits – resulting in a satisfying career. You will join a dedicated team responsible for ensuring payroll and benefits are efficiently and correctly administered for Department employees and the state's District Attorneys.  As part of a team whose mission is to serve state government and to support safe and healthy communities throughout Oregon, you’ll close each day with a sense of purpose inherent to public service. If the work and atmosphere described interests you, give us the opportunity to consider you for this important role. 

This is a hybrid position of remote and in-office work. The initial training period will take place in-office, and there will be opportunity for part-time remote work.

WHAT'S IN IT FOR YOU

When you become a team member of DOJ’s Human Resources, you join a department that values loyal and enthusiastic employees by providing a competitive salary and great benefits, including excellent medical, vision, dental, and retirement programs. You also get paid Sick Leave, Vacation, Personal Business Leave; 11 paid holidays a year; plus, endless peer and management support, and representation by the Service Employees International Union (SEIU). For more information about our benefits, you can learn here.

DUTIES (in part)

• Enter and review employee payroll data in Workday; maintain the agency's timekeeping system; and coordinate benefits with the Public Employees Retirement System (PERS) and the Public Employees’ Benefit Board (PEBB).

• Review and process payroll reports when there are time sheet errors and resolve discrepancies.

• Identify overpayments and take necessary action to recover funds.

• Process employee transactions in coordination with established payroll procedures and checklists; enroll employees in voluntary deductions and other adjustments; and verify time sheet entries and benefit deductions have interfaced correctly.

• Assist with the coordination of employees' use of Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), Affordable Care Act (ACA), and Paid Leave Oregon, including the monitoring of insurance benefits related to protected leave and ACA; and monitoring paid leave time when an employee is on workers’ compensation claims.

• Maintain reports and processes related to time sheet entries and adjustments, wages, paystubs, health insurance, leave accruals, and other payroll-related questions; respond to employee and manager inquiries regarding payroll and benefit status; and maintain strict confidentiality protocols on employee data.

• Work with other members of the Human Resources Unit to provide employees their options regarding health, life, and disability benefits.

• File, organize, and purge payroll documents and reports in compliance with archival rules.

HOW TO QUALIFY

• Two years of experience in analyzing, calculating, recording, and maintaining routine financial information and must include accounting, data, or payroll processing.

OR

• At least 94 quarter (63 semester) credit hours or associates degree from an accredited college, university, or vocational- technical school that includes 12 quarter (9 semester) hours in accounting, business, or finance.

OR

• A Certified Payroll Professional’s (CPP) certificate.

OR

• One year of experience analyzing, calculating, recording, and maintaining routine financial information and must include accounting, data, or payroll processing; AND At least 43 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 8 quarter (6 semester) hours in accounting, business, or finance.

OR

• One year of experience analyzing, calculating, recording, and maintaining routine financial information and must include accounting, data, or payroll processing; AND Payroll certification from an accredited college, university, or vocational-technical school.

WE'RE ALSO LOOKING FOR

• Experience working with specialized payroll or bookkeeping software programs. Workday Payroll & Timekeeping experience a plus.

• Knowledge of payroll practices with multiple labor contracts, state government, or other workforce variables.

• Intermediate - advanced computer skills, including experience using Microsoft Office software such as Excel.

• Experience using querying tools such as OBIEE.

• Experience communicating accurate and detailed information, both written and verbal.

• Self-accountable, dependable, and able to take direction.

• Work experience handling competing and quickly changing priorities to meet differing critical deadlines and ever-changing procedures and priorities.

• Self-motivated with experience organizing work efficiently.

APPLICATION PROCESS

Candidates from diverse backgrounds are encouraged to apply.  The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

• Click "Apply" and complete the online application and all supplemental questions.

• Attach your resume.

• Attach your cover letter identifying your attributes that meet desired and requested skills.

ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop both resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact doj.recruitment@doj.oregon.gov. Any materials emailed will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job). ​

For additional information regarding working for the Department of Justice and application assistance, click HERE.

Oregon Department of Justice
1162 Court St NE
Salem, OR 97301
doj.recruitment@doj.oregon.gov

Phone: (503) 947-4328
Fax: (503) 373-0367