Vendor Management Analyst (Lowell Regional Office)

WinnCompanies is searching for a Vendor Management Analyst to join our team at our Lowell Regional Office.

In this role, you will be responsible for creating and maintaining accurate vendor records. You will also build and manage relationships with vendors and internal customers.

Please note that this is a hybrid position and will adhere to the following work schedule: Mondays through Thursdays in office, and Fridays remote.

• Create new vendors in the database based on requests received through vendors helpdesk.
• Maintain clean records on all documentation involved with the assigned processes as needed.
• Deactivate/reactivate vendors based on requests submitted through helpdesk.
• Serve as point of contact for all vendor questions.
• Dispatch and respond to helpdesk tickets submitted by internal customers within 48-72 hours.
• Update Paymode-X vendors onboarding as requested.
• Provide ad-hoc general support to the Accounting Department as needed.
• Work with returned mail, checks, and other documentations, and resolve discrepancies as they arise.
• Assist with analyzing existing and new vendors and their documents. Align the process between different databases.
• Manage input information, data, and records on several accounting databases.
• Analyze sourcing and savings data, generate reporting, and communicate insights using data analytics tools.
• Work on assignments that are moderately difficult and escalate issues to management.
• Resolve property manager/vendor issues and establish connection with internal and external customers from multiple incoming channels.
• Provide outreach/training to property managers to use existing vendors provided by and with collaboration with other departments within the company.
• Complete other ad-hoc duties and tasks that might be required based on situation and work volume.

• High school diploma or GED equivalent.
• 1-3 years of relevant vendor management experience.
• Strong proficiency with Microsoft Office applications, particularly Excel.
• Good analytical thinking and problem-solving skills.
• Outstanding written and verbal communication skills.
• Detail-oriented with excellent organizational skills.
• Ability to work alone and part of a team simultaneously.
• Ability to perform comfortably in a fast-paced, deadline-oriented work environment.
• Demonstrated ability to juggle multiple priorities.
• Strong teamwork and customer service skills.

• Experience with RealPage or Yardi property management accounting software.

#LI-BB1

#IND3

Our Benefits:

Permanent full-time US employees are eligible to participate in the following benefits:

- Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)

- 401(k) plan options with a company match

- Various Comprehensive Medical, Dental, & Vision plan options

- Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution

- Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance

- Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)

- Tuition Reimbursement program and continuous training and development opportunities

- Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options

- Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!)

- Flexible and/or Hybrid schedules are available for certain roles

- Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families

- To learn more, visit winnbenefits.com

Why WinnCompanies?

A job you can be proud of: WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives. 

A job that challenges you: Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace. 

A job you can learn from: We offer multi-faceted leadership and learning opportunities to support our team members’ career growth and professional development.

A team that cares: We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we’re committed to celebrating and uplifting our team members.

About Us:

WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success – 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico.

Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there’s a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day.

If you are a California Resident, please see our Notice of Collection here.

Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

Current Winn employees should apply through this internal link.