Program Coordinator

Description

Program Coordinator

Online Hybrid J.D. Program (OHJD)

Reports to: Director, OHJD Program

Full-time, non-exempt

Hourly: $23-27/hour

Hybrid or remote options available for the right candidate.
 

VLGS Benefits and PTO include: 

- Full benefits (medical, dental, vision, etc.). 

- 403b including 4% employer contribution.

- 2 weeks of paid vacation in addition to paid personal and sick days. 

- 11 paid holidays plus two weeks of paid “Dean’s Days” for Summer and Winter breaks. 

- Employee Assistance Program.

- VLGS course participation with tuition assistance.

- Flexible schedule potential.

Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community. 

Please attach a resume and cover letter for consideration. 

Position Summary:

The responsibilities of the Online Hybrid J.D. (OHJD) Program Coordinator include but are not limited to: coordinating the day-to-day logistics and operations of the Online Hybrid Program, maintaining project management systems, advising students academically under the supervision of the Program Manager and Director of the OHJD Program, assisting with planning and organizing residentials in Vermont and/or other states three times per year, and assisting in planning and organizing virtual orientations. 

Hybrid or remote option available - occasional travel to Vermont and/or other states is required.

 Key Duties and Responsibilities: 

• Lead academic advising sessions for students.
• Communicate with OHJD students regarding administrative aspects of the program.
• Coordinate daily activities and calendars.
• Develop relationships and collaborate with OHJD faculty and staff within VLGS.
• Maintain faculty content on website, listserv, email, address books, etc.
• Assist Program Manager in planning and coordinating events, trainings, orientations, and workshops for OHJD students.
• Assist Program Manager in planning and coordinating OHJD residencies and attend three times per year in Vermont and/or another state. 
• Collect required course books in coordination with faculty, administration, and the bookstore each semester. 
• Maintain filing system to efficiently organize syllabi, course outcomes and course surveys.
• Provide support for OHJD Program Manager as well as OHJD faculty.
• Correspond with students and faculty through Dropout Detective to maintain OHJD student retention.
• Occasionally proctor virtual OHJD mid-terms and exams on weekends as needed by registrar’s office.
• Assists Program Manager in gathering feedback and presents insights; anticipates program needs/obstacles and designs collaborative, inclusive responses.
• Assist the Office of Student Affairs and Program Manager with supervision of the Student Ambassador Program; attend annual training sessions and monthly meetings, assist with OHJD Ambassador event planning, and assign duties as needed for OHJD Orientation, residencies, and other events. 
• Additional administrative responsibilities under the supervision of OHJD Program Manager.

Requirements

Required Education, Skills, and Experience:

• Associate degree or equivalent combination of education and experience.
• One to two years of office coordination or support work experience.
• Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints.
• Strong Microsoft Office Skills, including Microsoft Teams, and understanding of Adobe office suite.
• Experience with, or willingness to conduct training to become proficient in, learning and project management systems (LMS), specifically Canvas and Basecamp preferred.
• Must be able to adapt to new and emerging technology as established and communicated by the law school.
• Ability to discreetly handle confidential information.
• Ability to maintain systems, projects, and processes.
• Excellent English-language written and oral communication skills.
• Collaborative, creative, interpersonal skills; demonstrated experience working with diverse groups of people.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to gather data, compile information and prepare reports.
• Exceptional organizational skills and attention to detail.
• Ability to interact successfully with diverse constituencies independently and collaboratively in a team environment.

Other Requirements:

• Ability to work independently to assist in meeting required deadlines and goals, as well as part of a team. 
• Must be able to work legally within the United States without sponsorship.
• Ability to perform all essential functions of the job with or without basic accommodations.
• Ability to manage multiple tasks and priorities and deadlines while maintaining a personable approach to faculty and students.
• Must be able to work legally within the United States without sponsorship.
• Available for infrequent virtual exam proctoring on weekends.
• Willingness to travel to Vermont or other states up to three times per year. Additional travel may be required. 

Application Requirements:

Please attach a resume and cover letter for consideration. If you are applying from a third party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at https://www.vermontlaw.edu/community/about-vls/employment-opportunities or email required documents to Christine Moyer, [email protected].

As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at [email protected]. Vermont Law and Graduate School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status.

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