Office Manager

Headquartered in Houston, Texas, McLane Global has a growing network of offices and food-grade logistics facilities in California and Utah, as well as top international markets including the Middle East, China, Southeast Asia and beyond. McLane Global leads the industry with top brands, products, and services through four key divisions: International Sales, U.S. Sales, Logistics and Transportation, and McLane Hunger Solutions. 

As one of the world’s largest food-grade logistics companies, McLane Global relies on the efficiency of its fulfillment centers. We consider all our warehouses to be systematic and operate with a customer-centric mentality. To deliver on our promise to customers, we rely on exceptionally talented, bright, and committed people. We cultivate and embrace a diverse employee population. We recognize that people with diverse backgrounds, experiences and perspectives fuel our growth and enrich our global culture. As the Office Manager at McLane Global, you will be responsible for overseeing daily operations of our office. The ideal candidate will ensure the smooth functioning of administrative activities, support staff productivity, and maintain a positive and efficient work environment.

Key Responsibilities

• Oversee and support all administrative duties in the office and ensure the office is operating smoothly.
• Manage office supplies inventory and place orders as necessary.
• Develop office policies and procedures, and ensure they are implemented appropriately.
• Organize office layout and maintain office condition, including the arrangement of desks, equipment, and cleanliness.
• Serve as the point of contact for office vendors, service providers, and building management.
• Coordinate meetings, appointments, and office events.
• Handle confidential information with discretion. 
• Strong written and verbal communication - such as writing and editing emails, drafting memos, and preparing communications.
• Flawlessly execute tasks with a sense of urgency. 
• Provide administrative support to senior executives on an adhoc basis, including coordinating meetings, ordering supplies and meals, greeting customers, etc.   
• All other duties as assigned.

• High school diploma required, a bachelor’s degree in business administration or related field preferred.
• Time Management and ability to meet deadlines  

• Ability to work independently and handle multiple tasks efficiently 

• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
• Excellent verbal and written communication skills  

• Experience in managing corporate events and employee engagement  

• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail 

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) 

• Ability to read, write and speak both English & Spanish fluently (preferred)  

• Ability to work outside of normal business hours as needed  

• Licensed Texas Notary  

Working Conditions

• Keyboarding - (Up to 8 hours per day) Entering text or data into a computer by means of a keyboard. Devices include a traditional keyboard, 10 keypads, touch screen and others. 
• Ability to work in both office and production floor environments. 
• Sitting/Standing - (Up to 8 hours per day) The ability to alternate between sitting and standing at a desk is present when a worker has the flexibility to choose between sitting or standing as needed when this need cannot be accommodated by scheduled breaks and/or lunch period.  
• Communication Verbally - (Up to 8 hours per day) Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or the public and to convey detailed spoken instructions to other workers accurately, loudly, or quickly.  
• Additional physical efforts pertaining to the job

• Competitive base compensation  
• Full Benefits including Medical, Dental and Vision effective on the first day of employment
• 401(k) with Employer Match (quarterly enrollment)
• Paid Holidays (no waiting period to receive holiday pay)
• Paid vacation, personal, and sick days effective on first day of employment
• All offers are contingent upon passing a background check and drug screening  
• No company visa sponsorships    
• No phone call or walk in inquiries for this position, apply online to be considered  

Disclaimer

Employees must be able to perform the essential functions of the position satisfactorily and if requested, reasonable accommodation will be provided to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.    

Furthermore, job descriptions typically change over time as requirements and employee skill levels change. The Employer retains the right to change or assign other duties to this position.