Fleet Coordinator

Our Fleet group is currently looking to add a Fleet Administrator to our team, based in Denver, CO.

Reporting to the Support Services Manager, we are looking for a motivated professional who has knowledge and experience in coordinating equipment logistics, maintaining asset records, managing rental documentation, and ensuring regulatory compliance across federal and state fleet requirements. This role will support GRD’s growing fleet of construction and support vehicles, rental equipment, and logistics coordination across multi state projects.

Duties and Responsibilities

• Maintain and update fleet records in JDE and other asset tracking platforms
• Track vehicle and equipment certifications, inspections, and registrations (including DOT, FMCSA, IFTA, and IRP requirements)
• Prepare and manage purchase orders for rentals, repairs, and services
• Monitor rental contracts, track renewal dates, and coordinate returns or extensions with vendors
• Collaborate with field teams to monitor equipment movements, returns, damages, and acquisitions
• Ensure all supporting documents (insurance cards, permits, certifications) are current and accessible
• Coordinate equipment repair schedules and support documentation for mechanic teams
• Review and submit supplier invoices through digital systems (e.g., APAgility)
• Maintain accurate logs for mechanic timesheets, fuel/P-Card reports, and expense reconciliation
• Prepare administrative materials for vendor meetings and internal reviews
• Assist in the preparation and submission of reports to internal Fleet Management and Corporate teams
• Support the Fleet Support Services Manager with additional administrative tasks as needed
• Ability to travel to field sites and support remote crews

• High School Diploma (or equivalent)
• 3 years of administrative or fleet/equipment support experience, preferably in construction, utilities, or logistics
• Familiarity with U.S. fleet regulatory frameworks (DOT, FMCSA, IFTA, IRP, etc.)
• Exceptional attention to detail and ability to manage high volumes of documentation
• Strong proficiency in Microsoft Excel, Outlook, and Word
• Valid driver’s license
• Ability to pass a background check and MVR (motor vehicle record) screening

Preferred Skills / Qualifications

• Post-Secondary education in a related field
• Proven Experience with JD Edwards or similar ERP systems

Job Posting End Date: July 10, 2025

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing. 

About our Business

GRD Line Construction is a premier transmission line construction company specializing in projects ranging from 240kV to 735kV. We are proud to deliver critical infrastructure projects across the U.S., with a focus on operational excellence, safety, and innovation.

GRD Line Construction is an equal opportunity employer.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability.  Accommodation for applicants with disabilities is available on request during the recruitment process.