Coordinator, Industry Education & Training (Conference & Events team)

Position Summary 

The Coordinator is a key member of ACP’s Event Industry Education & Training team, supporting the planning, execution, and follow-up of in-person conferences throughout the year. This role requires a resourceful, detail-oriented, and highly motivated individual with a foundational understanding of event coordination and a desire to grow within a fast-paced environment. 

The ideal candidate is a proactive self-starter who asks thoughtful questions, thinks critically to solve problems, and manages multiple priorities with minimal oversight. Strong communication skills, excellent organization, and a collaborative mindset are essential, as this position works closely with internal teams and external stakeholders to deliver high-quality education programming and exceptional event experiences.  

Essential Functions/Major Responsibilities 

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodation may be made to enable an individual with disabilities to perform the essential functions. Other duties may be assigned to meet business needs. 

Conference & Program Support 

• Manage shared department inboxes, respond to inquiries promptly and professionally, and involve appropriate staff as needed. 
• Track programming deadlines using the department master calendar and ensure all content, materials, and deliverables are submitted on schedule. 
• Support event speaker management: send and track invitations, maintain responses, schedule planning calls, and ensure timely delivery of speaker session materials. 
• Support high-profile and VIP participants by preparing speaker and executive briefing materials and tracking associated follow-up items. 
• Liaise with presenters to coordinate layouts, onboarding, printing, and onsite logistics for conferences and events. 
• Coordinate with the ACP event registration lead to confirm speaker registrations and credentials. 
• Maintain supply inventory for the Industry Education team and support the implementation of new program ideas. 
• Collaborate across the Events department and offer general support as needed. 
• Represent the organization with a positive, professional, and service-oriented demeanor. 

Event On-site Support 

• Provide onsite support during ACP conferences, including registration desk assistance and program coordination. 
• Organize and ship conference materials for off-site events and conferences ensuring accuracy, timeliness, and arrival. 
• Oversee onsite logistics such as poster set-up, volunteer coordination, and execution for assigned sessions. 

Data & Content Management 

• Track and report on speaker participation and session metrics; maintain internal dashboards for reporting. 
• Organize and archive final event materials and documents. 
• Update speaker and session information in ACP’s speaker management system (Cadmium). 
• Assist in posting session recordings and preparing content for on-demand access after events. 

Education, Experience, Skills 

• Bachelor’s or associate degree in hospitality, communications, or a related field; or a combination of relevant education and professional experience. 
• 1–2 years of professional experience (including internships) in events, hospitality, communications, marketing, or related field. 
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. 
• Strong organizational and project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple assignments in a fast-paced environment. 
• Proactive and resourceful mindset with the ability to anticipate needs, ask clarifying questions, and solve problems independently. 
• Experience with Cadmium or similar speaker/content management systems is a plus. 
• Excellent oral and written communication skills, with a demonstrated ability to follow through on assignments, meet deadlines, and maintain professional interactions. 
• Collaborative team player with strong interpersonal skills and the ability to work effectively across all levels of an organization. 
• Committed to providing timely, professional, and solution-oriented customer service. 
• Interest in learning about the clean energy industry and key market trends. 
• Willingness to travel 15–25% annually, including occasional weekends for event support. 
• Ability to lift up to 30 lbs. with assistance and support event setup and shipment logistics as needed. 

Job Conditions
We are a fast-paced, high-energy organization with a very ambitious agenda and a staff that is highly motivated. This position may experience high-level work demands and independent decision-making under tight timelines. Occasional travel outside of the Washington, DC area for meetings or events required. Applicants must be currently authorized to work in the United States on a full-time basis. ACP will not sponsor applicants for work visas.  

We reasonably believe that the base salary range for this position is $55,000-65,000 annually. At ACP, a wide range of factors are considered when making compensation decisions including and not limited to skill set, experience, training, education, knowledge, and other business and organizational needs. ACP offers 401k, PTO and sick leave, commuter benefits, wellness reimbursement, and professional development/tuition reimbursements for eligible employees.