Office Admin

Description

POSITION TITLE: Office Admin

EMPLOYEE STATUS: Non-Exempt - Hourly

DESCRIPTION OF POSITION:

Responsible for smooth running of reception desk area as well as general office support. Will provide admin support to the recruiter and housing specialist. The Office Assistant acts as a liaison between the agency and outside sources including county workers, licensing workers, medical facility personnel, etc. Confidentiality and a positive and professional attitude must be maintained at all times.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

1. Provide administrative support to recruiter and housing specialist. 

2. Maintenance of office environment and supplies ordering

3. Maintenance and updating of all required forms and postings for the office.

4. Responsible for safety program execution in the office.

5. Answering phones courteously and within three rings whenever possible. 

6. Directing and screening all calls appropriately. 

7. Warmly greets clients, the public, and employees. Becomes familiar with the agency’s policies and programs to provide appropriate information about Walden when it is requested. 

8. Responsible for the mail

9. Help coordinating deliveries and donations. 

10. At all times projects a favorable image of Walden Family Services.

11. Performs other duties as assigned and requested.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear.

The employee is also regularly required to sit, stand, walk and bend; and use hands to finger, 

handle, or feel objects, tools or controls. 

The employee is frequently required to reach with hands and arms. 

The employee is occasionally required to climb, stoop, kneel and crouch or crawl.

Employee performs frequent computer work.

Employee must occasionally lift and/or move up to 15 pounds.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while 

performing the essential functions of this job. Reasonable accommodations may be made to enable individuals 

with disabilities to perform essential functions.

The noise level in the work environment is usually moderate.

Requirements

QUALIFICATIONS REQUIREMENTS:

1. High School Diploma

2. Microsoft Office experience

3. Clerical experience

4. Fingerprint and Child Abuse Index clearances from the Department of Justice.

5. Must meet all requirements set by Community Care Licensing pertaining to the hiring of employees by a licensed community care facility.