Senior Alumni/Constituent Relations Program Coordinator

Job Posting Title:

Senior Alumni/Constituent Relations Program Coordinator

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Hiring Department:

Plan II Honors Program

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

A successful candidate will be an excellent communicator (both speaking and writing); comfortable in a public facing position; detail oriented; a creative thinker; a team player; able to connect well with people; able to take initiative; highly organized and motivated.

The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

 

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/

 

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/

 

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund

Purpose

The Senior Alumni/Constituent Relations Coordinator is responsible for all aspects of alumni and constituent relations in the Plan II program, including liaising with the COLA Development office, alumni event coordination, endowment management, gift processing and reporting, student grant management, annual letters, social media, and program assessment.

Responsibilities

• Alumni Programs and Communication: Maintain frequent interaction with donors and alumni. Develop programs to engage alumni with the Plan II Honors Program and to help facilitate alumni and student interaction. Serve as liaison between alumni and current students. Coordinate annual meetings of Alumni Visitors Committee. Compose and disseminate a monthly newsletter for alumni, parents, and friends of the Plan II Honors Program.
• Endowments: Ensure the proper stewardship of endowments. Maintain accounts on each endowment and ensure that funds are distributed each year in accordance with donor wishes. Maintain databases of donors/principals contact information with assistance of the University Development Office. Manage annual letters project for endowment compliance and annual donor impact reports.
• Event Coordination: Coordination for on- and off-campus alumni/constituent events, including Alumni Visitors Committee, Alumni Tailgate, Special Events, and Admissions Yield Events, coordinated with alumni participation. Assist with coordination of other major Plan II events, including Commencement, the Glickman Lecture Event, and the Carpenter Lecture event.
• Gifts: Discuss potential gifts and negotiate gift agreements with donors. Cultivate relationships between the program and potential donors, including current students. Create, develop and administer long-term resource development plans, especially for major anniversaries of the program. Maintain donor and alumni information and evaluate reports in VIP for development purposes. Coordinate with University and College development officers as appropriate.
• Program Assessment: Coordinate senior exit survey for program assessment purposes. Review assessment findings with Plan II Director for use in the Comprehensive Program Assessment required for accreditation for CoLA.
• Student Grants: Manage the Rowe-Koehl Travel Grant and Worthington essay contest submissions and awards. Coordinate distribution of thank you letters from students to donors for all scholarships issued, including yearly continuing scholarships and those issued by CoLA.
• Website/Social Media: Responsible for program website maintenance and social media presence, including but not limited to Facebook, Twitter, and LinkedIn accounts in accordance to CoLA specifications and with CoLA Public Affairs staff.

Required Qualifications

• Bachelor’s degree. Minimum two years of experience in fundraising, nonprofit work, or academic administrative work. Experience with CRM systems and data management and analysis tools.
• Excellent verbal, written, and interpersonal communication skills.
• Proven event and project management skills.
• Demonstrated ability to work effectively in a team-oriented environment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Three or more years of experience in fundraising, nonprofit word, or academic administrative work.
• Experience with prospect management systems, e.g. VIP.

Salary Range

$55,000 + depending on qualifications

Working Conditions

• Typical office environment
• Extended work hours may be required during peak periods
• Occasional travel may be required

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.