Project Specialist - CNS Research & Facilities

Job Posting Title:

Project Specialist - CNS Research & Facilities

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Hiring Department:

College of Natural Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Jun 30, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The College of Natural Sciences (CNS) at the University of Texas at Austin is committed to fostering a workplace where every employee can contribute at the highest possible level to support the University’s mission. What starts here really does change the world (https://cns.utexas.edu/).

Purpose

This position supports the CNS facilities team by overseeing reservable spaces, assisting with small-scale facilities projects, and supervising facilities student workerforce.

Responsibilities

• Lead operations and user support for reservable and communal college spaces (conference rooms, event spaces, etc.)  Manage the college’s reservation system and serve as a primary point of contact for inquiries related to space use. Inspect spaces regularly for cleanliness and condition; coordinate with facility managers on maintenance needs and follow-ups.

• Assist in the execution of small facilities projects, including: Documenting space quality and physical dimensions. Coordinating with clients, vendors, and contractors to fulfill project scopes involving flooring, painting, and furnishings. Supporting larger facilities initiatives led by other CNS staff.

• Contribute to the completion of business-related tasks within CNS facilities team, such as: Facilitating procurement processes and tracking purchasing requests and purchase orders. Maintaining financial tracking spreadsheets for CNS facilities accounts. Analyzing and reporting on facilities data, including space audits, utilization trends, and resource planning.

• Supervise the CNS student workforce: Manage student schedules and coordinate assignments from other facilities team members. Ensure quality and timely completion of student-led tasks.

• Other responsibilities and functions as assigned.

Required Qualifications

• Bachelor’s degree in business, science, engineering, technology, construction, management, or related field with four years of relevant experience.

• Demonstrated career progression with increasing responsibility in project management

• Strong ability to work independently and collaboratively

• Ability to quickly learn and effectively use software tools

• Excellent written and oral communication skills

• Highly collaborative, team-focused mindset

• Strong organizational skills with attention to detail

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience in a facilities role within a higher education environment

• Proven success communicating with a range of audiences using professional, clear, and adaptable messaging

Driving Required

This job requires a class "C" operator's driver's license. The applicant must provide a three-year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Salary Range

$48,000 + depending upon qualifications

Working Conditions

Environmental Demands:

• May work in all weather conditions

• May work in extreme temperatures

• May work around chemical fumes

• May work around standard office conditions

• May work around biohazards

• May work around chemicals

• May work around electrical and mechanical hazards

• May be exposed to loud noise, high dust and allergen levels.

Physical Tasks:

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Climbing of stairs and/or ladders

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.