Accounting Assistant

THE OPPORTUNITY 

Silvus is seeking an Accounting Assistant for the Finance team, reporting directly to the Accounts Receivable and Accounts Payable Supervisor. The successful individual in this role will provide broad administrative and clerical assistance to the Finance team in support of various departments within the organization.

This position will be based at Silvus Technologies’ headquarters in the heart of vibrant West Los Angeles, CA, and is on a hybrid schedule; a minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays.

The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.

ROLE AND RESPONSIBILITIES

• Assist the Accounts Payable Coordinator in processing vendor invoices in Bill.com, ensuring proper documentation, accurate general ledger (GL) coding, and timely submission for approval.
• Help with three-way matching of invoices, purchase orders, and receipts to verify payment readiness.
• Support the entry and reconciliation of corporate credit card transactions and employee expense reports, verifying receipts and flagging issues for further review.
• Maintain and update vendor and customer contact and banking information in the accounting system to ensure accuracy and consistency.
• Monitor invoice and payment due dates to ensure timely payments, meet discount deadlines, and avoid late fees.
• Organize and maintain digital and physical filing systems for AP, AR, and finance-related documents.
• Assist with vendor and customer onboarding tasks and ensure compliance with internal forms and documentation.
• Accurately enter invoices in the accounting system on a daily basis.
• Apply cash received to invoices based on remittance advice and related information.
• Help compile backup documentation for internal reviews and external audits.
• Crosstrain with the Accounts Payable Coordinator and other finance team members to serve as backup for critical tasks during vacations or high-volume periods.
• Participate in process improvement efforts by identifying inefficiencies or recommending automation where possible.
• Provide general administrative support to the Finance team, including handling communications, coordinating calendars, and addressing ad hoc requests as needed.

REQUIRED QUALIFICATIONS

• High School diploma or GED required.
• At least one year of experience in an administrative support role.
• Strong computer skills and proficiency with Microsoft Word and Excel.
• Excellent written and oral communication skills, including reading comprehension and attention to detail.
• Internet skills, including the use of emails, group messaging, and data collection.
• Proficiency in numeracy.
• NOTE - Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
• All employment is contingent upon the successful clearance of a background check.

PREFERRED KNOWLEDGE SKILLS AND ABILITIES

• Demonstrated critical thinking, initiative, and problem-solving abilities.
• Demonstrated success in handling multiple tasks and deadlines in a fast-based office environment.