Senior Grants Coordinator

Organization Overview

Resources Legacy Fund (RLF) builds alliances that advance bold solutions to secure a just and resilient world for people and nature. We design and carry out programs and projects that promote smart policies, secure equitable public funding, and build strong constituencies for protecting nature, addressing the climate crisis, and advancing environmental equity and justice. Since RLF’s founding in 2000, we have partnered with philanthropy, nonprofit organizations, community groups, government, business, and academia to protect more than five million acres of land and ocean spaces, advance critical climate and environmental justice policies, and generate more than $30 billion in new public funding for conservation, equitable outdoor access, and climate initiatives.

We believe strategic philanthropy and thoughtful partnerships can achieve enduring, equitable outcomes at scale. Philanthropic partners trust us to manage complex, multi-year policy campaigns and philanthropic initiatives. As a grantmaker, we offer beyond-the-dollar support to strengthen grantees’ ability to meet ambitious goals. We also serve as fiscal sponsor to more than 20 projects across the nation and around the world that are doing remarkable work to advance biodiversity protection, climate resilience and mitigation, and justice and equity outcomes.

Position Summary

The Senior Grants Coordinator role provides day-to-day grantmaking, programmatic and administrative support for philanthropic programs working under the direct supervision of Deputy Director of Fiscal Sponsorships. This position serves as the primary point of contact for applicants, grantees, consultants, and other programmatic stakeholders, and act as a key liaison between program teams, grants management and other RLF staff. This role supports environmental and other organizational programs.

The Senior Grants Coordinator is a full-time, non-exempt position and reports to Director of Fiscal sponsorships. This position is fully remote, within the U.S., with travel to Sacramento at least annually.

Duties Include:

Grants and Contracts Management

•Coordinate application, proposal, reporting and amendment processes with applicants, grantees, contractors, and/or other partners.

•Serve as a primary point of contact for applicants, grantees, contractors, and partners.

•Prepare, send, and secure timely execution of grant agreements and contracts, collaborating with management and legal counsel to negotiate terms.

•Track the status of grants, contracts, and other programmatic expenditures for review and approval throughout their lifecycle.

•Provide accurate grants and contracts reports for grants management, program/project, finance, and other audiences as requested.

•Assist with the creation of write-ups and docket materials for board review and approval.

•Process programmatic disbursements and consultant invoices for payments; flag payment issues to the Finance and or the pertinent Director(s) as they arise.

•Leverage technology to improve efficiency of grantmaking processes, systems, and project development.

Program Coordination

•Advise staff on policy and procedure requirements and recommendations for grants, contracts, and other programmatic expenditures.

•Apply programmatic knowledge to identify areas for improving efficiency, consistency, and effectiveness of philanthropic programs in line with RLF’s organizational values and programmatic goals.

•Work closely with staff to ensure philanthropic operations and information flow.

•Collaborate with program staff to develop/submit proposals and reports to donors; tracks and manages donor deadlines and requirements.

•Send acknowledgement letters to donors.

Administrative Support

•Provide scheduling and administrative support for meetings and presentations, which may include complex scheduling requests/logistics and preparing relevant materials.

•Assist in developing templates and formatting documents.

•Create and maintain records and files.

•Assist with other general and administrative duties and special projects, as requested.

Note: These qualifications are guidelines, not hard and fast rules, so if you have 75% of the qualifications listed, we encourage you to apply. Experience can include paid and unpaid experience, including volunteer work and lived experiences that helped you to build the competencies, knowledge, and skills needed for this position. Applying gives you the opportunity to be considered.

•Strong administrative and project management skills and experience, preferably at a grantmaking or other philanthropic institution (4+ years)

•Significant experience with and advanced knowledge of grants- and contracts-related policies and processes, including understanding of IRS and other applicable public charity and private foundation-specific laws, rules and regulations.

•Bachelor’s degree desired

•Keen on optimizing systems and processes; prior experience with CRMs and other technological platforms – especially Salesforce – preferred. Proven abilities in analytical, database and report-building.

•Interest and/or experience in grantmaking, philanthropy, fundraising and/or managing fiscally sponsored projects strongly preferred.

•Excellent organizational skills, sharp attention to detail, and persistence in following through on projects.

•Proven ability to prioritize and handle multiple tasks independently; effective management of shifting priorities and time-sensitive projects to meet deadlines.

•Exceptional interpersonal and collaboration skills that encourage inclusion of diverse perspectives.

•Comfortable planning for and leading meetings.

•Clear and engaging communicator with the ability to convey ideas in both written and spoken formats.

•Strong skills in Microsoft Suite, Excel included, and a demonstrated ability to learn and integrate new tools effectively.

•Interest in conservation of land, ocean, and water resources, climate change resilience, and conservation funding and policies that benefit all communities.

•Thrives professionally in an innovative, constantly expanding environment.

Commitment to Nondiscrimination

We are committed to providing a work environment free from discrimination, where all team members feel valued, respected, and included. We know that our work is enriched by the varied voices and perspectives of every staff and board member, so we are committed to making an earnest effort to recruit, welcome, train, develop, and retain talented individuals from all backgrounds. We believe that a welcoming culture expands our creative capacity to do our work and achieve greater outcomes for people and the natural world.

Compensation and Benefits

Starting pay range is $36 - $39 an hour (approximately $67,400 to $73,000 annually). We have an alternate Fridays off work schedule (employees work 40 hours one week, 32 hours the next week) and offer a comprehensive benefit package including medical, dental, and vision insurance, 401k plan with a 5% match, and generous paid time off. RLF also offers a technology allowance, student loan repayment assistance, the Calm app, mental health benefits and approximately 17 paid holidays per year.

To Apply

Please provide a resume and cover letter explaining how your skills fit this position.

RLF participates in E-Verify, potential candidates can review the information here and here.  

Recruitment Schedule:

June 10 – Recruitment Launches

June 24 – Application deadline (applications received after this date may still be considered)