Quality Techincal Admin Assistant

Description

GENERAL SUMMARY:

This is an hourly position in Manteno, Illinois; reports to Manteno Quality Manager but with very close interaction with COI counterparts including Quality Manager, R&D Manager & FSQA Manager. Responsible for maintaining orderly records & files for supplier approval & monitoring, product specifications & quality manual references. Maintains organized files in Safety Chain Food Safety & Quality System Management portal. Compiles and maintains the technical documents required by various customers. Acts as the coordinator between our suppliers, internal Haco team: Quality, R&D, Purchasing Production, Warehouse & Shipping team.

SCOPE OF JOB FUNCTION

Quality Documentation and Record Keeping - Maintain and organize all quality-related documentation/files, including batch records, inspection logs, and compliance reports, ensuring they are accurate and up-to-date.

Compliance Monitoring - Assist in ensuring adherence to food safety standards and regulatory requirements, such as HACCP, GMP, and FDA regulations.

Audit Support - Prepare for and support internal and external audits by providing necessary documentation and facilitating audit processes.

Training Coordination - Assist in scheduling and tracking training sessions for staff on quality assurance procedures and food safety practices.

Non-Conformance Management - Document and track non-conformances, assisting in the investigation and implementation of corrective actions.

Supplier Quality Assurance - Support the evaluation and monitoring of supplier quality performance, ensuring raw materials meet required specifications.

Continuous Improvement - Contribute to the development and implementation of quality improvement initiatives to enhance product quality and operational efficiency.

Provides timely response to customer request for technical documents. 

Performs other related duties as assigned. 

Maintains inventory of various office & lab supplies, initiate PO for replenishment as applicable & for purpose of invoice reconciliation. 

Requirements

REQUIRED:

• Excellent written & oral communications skills.
• Excellent computer skills MSWord, Excel, & PowerPoint
• A.A. course with experience in Quality Control or Product Development environment an advantage.
• Strong interpersonal skills & ability to interface with other departments & external suppliers & customers.

DESIRED:

• Knowledge of general manufacturing environment & practices.
• Business Acumen.