Executive Assistant-FlexStaff( TEMP)

• Provide administrative support to the Senior Associate Dean for Scientific Affairs and Strategic Planning and Associate Dean for Continuous Quality Improvement.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Manages information and communication to internal and external stakeholders.
• Makes travel arrangements, organize conferences/ itineraries, and update pending commitments and appointments.
• Coordinate conferences, committees, seminars, and special events.
• Greet visitors; answer telephones and disseminate information to callers, take messages and transfer calls to appropriate individuals.
• Prepare/gather input for meeting materials.
• Utilize EPRO/Micromane/Egencia to submit and track purchase orders, check requests, requisition forms, petty cash vouchers, reimbursement forms for business expenses, work orders, etc.
• Assist the Dean’s Office during absence of the Executive Assistant including answering phones, maintaining calendar, scheduling appointments, and providing other assistance as required.
• Other tasks as assigned.

Qualifications:

• Bachelor's Degree and a minimum of 5 years of relevant administrative experience or equivalent combination of education and experience will also be considered.
• Demonstrated ability to work in a fast-paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions to senior staff.  Must demonstrate good judgment, initiative and attention to detail.
• Must be able to interact effectively with diverse individuals. Strong organizational abilities required as well as demonstrated ability to manage workflow among support staff.
• Demonstrated ability to balance workload for several executives with competing priorities.
• Proficient in Microsoft Office and windows-based computer system required.
• Adept at learning new software programs.