Payroll Tax Specialist

SUMMARY

EyeCare Partners is looking for a full-time Payroll Tax Specialist responsible for managing and ensuring compliance with federal, state, and local payroll tax regulations. This role involves preparing, reviewing, and filing payroll tax returns and amendments, handling payroll tax inquires, and maintaining up to date knowledge of payroll tax laws to ensure timely and accurate tax reporting and payments. Also will be assisting with payroll tax audits.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure accurate and timely filing of original or amended federal, state, and local tax returns, including quarterly and annual reports.
• Complete and review payroll tax audits to ensure compliance with current regulations, including withholding income tax, FICA taxes, unemployment tax and other tax related deductions.
• Reconcile payroll tax issues by completing and reviewing payroll tax audits before and after each payroll processes.
• Investigate and resolve payroll discrepancies, including but not limited to working with internal teams and tax authorities to correct errors and tax notices.
• Continuously review payroll tax processes to identify opportunities for improvement and ensure efficient, compliant tax handling.
• Maintain accurate and organized payroll tax documentation, including remittances, tax filings, and correspondence with tax authorities.
• Research and effectively communicate, both verbally and in writing, with associates and other departments with questions, concerns or requests regarding payroll and payroll taxes
• Assist with Bureau of Labor Statistics (BLS), Multiple Worksite (MWS), and Occupational Employment (OES) reporting.
• Completing registrations for State, SUI, and Local tax jurisdictions both online and using paper registrations
• Works closely HRIS Analysts, HR Admin, and other key business partners to ensure system set up for payroll taxes is functioning properly

QUALIFICATIONS

• Proven experience as a payroll tax specialist, payroll specialist or similar role.
• Intermediate understanding of payroll processes and multi-state tax compliance.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred.
• Experience with the Ceridian Dayforce payroll system is a plus but not required.
• Proficiency in payroll tax software and ERP Systems.
• Ability to follow (SOP) Standard Operating Procedures to complete Bureau of Labor Statistics, Occupational Employment Statistics, and Multi-Worksite reporting on a recurring basis.
• Ability to follow instructions to complete registrations for State, SUI, and Local tax jurisdictions both online and using paper registrations.
• Ability to work under deadlines, particularly around payroll processing times.
• Strong analytical skills with attention to detail and accuracy as well as reviewing reports and ensuring data integrity.
• Ability to prioritize workload to meet daily task deadlines as well as project deadlines.
• Ability to multi-task, and demonstrate strong critical thinking and problem-solving skills.
• Proven ability to work both collaboratively and autonomously.
• Excellent verbal and written communication skills to interact with employees, management, and external agencies regarding payroll matters.
• Ability to handle sensitive employee data with confidentiality and discretion.
• Agile in a face-paced environment

EDUCATION AND/OR EXPERIENCE

• Minimum Required: Associates Degree or equivalent work experience in HR, Finance, Accounting or related field recommended.

LICENSES AND CREDENTIALS

• Minimum Required: None

SYSTEMS AND TECHNOLOGY

• Proven intermediate efficiency with Microsoft products including but not limited to Microsoft Excel, Microsoft Word, Microsoft Teams, One Drive and MS Office 365.

LOCATION

• This position is located in St Louis, Missouri and offers a hybrid work schedule. Candidates living in Alabama, Arizona, Florida, Georgia, Illinois, Indiana, Kansas, Kentucky, Michigan, Minnesota, Missouri, New Jersey, N. Carolina, Ohio, Oklahoma, Pennsylvania, Texas and Virginia may also be considered for remote work.

PHYSICAL REQUIREMENTS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to stand, walk, sit, reach with arms and hands, talk and hear. The individual must occasionally lift and/or move up to 50+ pounds. Specific vision abilities required for this job include close vision, distance vision and ability to adjust focus. 

If you need assistance with this application, please contact (636) 227-2600. Please do not contact the office directly – only resumes submitted through this website will be considered.

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.