Executive Assistant

Description

We are hiring an Executive Assistant that supports senior IT leadership, providing high-level administrative and organizational support. Reporting directly to a top executive, this role requires strong judgment, attention to detail, and the ability to anticipate needs in a dynamic and fast-paced environment. The role involves both remote work and regular on-site presence at corporate office locations.  

Job Responsibilities:

• Manage complex calendars, coordinate meetings, and handle high-volume communication
• Plan and manage all aspects of domestic and international travel arrangements
• Prepare and format business communications, reports, and executive-level presentations
• Organize and maintain both electronic and hard copy filing systems
• Track and prepare materials for meetings, ensuring readiness and accuracy
• Draft meeting summaries and executive briefs
• Process expense reports, manage corporate credit card usage, and support administrative financial tasks
• Handle highly confidential information with discretion and professionalism
• Collaborate with other administrative professionals to provide seamless team support
• Respond to inquiries and resolve issues on behalf of executives
• Provide after-hours support for urgent executive travel or communication needs

Requirements

 Required:

• 4+ years of experience supporting senior-level executives
• Advanced proficiency in Microsoft Outlook, PowerPoint, and Teams
• Proven ability to manage complex travel and scheduling needs
• Strong organizational skills and ability to handle multiple priorities
• Excellent verbal and written communication skills
• High level of professionalism, discretion, and attention to detail
• Experience managing sensitive information and working under tight deadlines
• Must reside in the St. Louis, MO area and be available during Central Time business hours
• Must be authorized to work in the U.S. without sponsorship

Preferred:

• Bachelor’s degree
• Experience in a fast-paced or high-tech environment